Terms and Conditions

1. Agreement to Terms

By accessing and using Congressly's congress management platform, you agree to be bound by these Terms and Conditions. If you do not agree with any part of these terms, you may not use our services.

2. Service Description

Congressly provides a comprehensive congress management platform that includes:

• Abstract Submission Management (€0.25 per participant)
• Ticket Sales System (€0.25 per participant)
• Workshop Selection with Capacity Management (€0.25 per participant)

The first edition of any congress is provided free of charge. Contact us at contact@congressly.io to claim your free edition.

3. User Accounts

You are responsible for maintaining the confidentiality of your account credentials and for all activities that occur under your account. You agree to immediately notify us of any unauthorized use of your account. We reserve the right to suspend or terminate accounts that violate these terms.

4. Pricing and Payment

Our services are billed on a per-participant basis. Each feature module (Abstract Submission, Ticket Sales, Workshop Selection) costs €0.25 per participant. Invoices are issued after each congress event concludes based on actual participant numbers. Payment is due within 30 days of invoice date. Late payments may incur additional fees.

5. Intellectual Property

The platform, including all content, features, and functionality, is owned by Congressly and is protected by international copyright, trademark, and other intellectual property laws. You may not copy, modify, distribute, or reverse engineer any part of our platform without express written permission.

6. Data Ownership

Congress organizers retain full ownership of their data, including participant information, abstracts, and registration data. We act as a data processor on behalf of congress organizers. You may export your data at any time, and we will delete your data upon request after the retention period required by law.

7. Service Availability

We strive to maintain 99.9% uptime for our platform. However, we do not guarantee uninterrupted access and reserve the right to suspend service for maintenance, updates, or emergency repairs. We will provide advance notice of planned maintenance whenever possible.

8. Limitation of Liability

Congressly shall not be liable for any indirect, incidental, special, consequential, or punitive damages resulting from your use or inability to use the service. Our total liability shall not exceed the amount paid by you for the services in the 12 months preceding the claim.

9. Termination

Either party may terminate this agreement with 30 days written notice. Upon termination, you will have 90 days to export your data. After this period, we reserve the right to delete all data associated with your account.

10. Changes to Terms

We reserve the right to modify these terms at any time. We will notify you of any material changes via email at least 30 days before they take effect. Your continued use of the platform after changes become effective constitutes acceptance of the modified terms.

11. Governing Law

These Terms and Conditions are governed by and construed in accordance with the laws of the European Union and applicable local jurisdictions. Any disputes shall be resolved in the courts of the jurisdiction where Congressly is registered.

12. Contact Information

For questions about these Terms and Conditions, please contact us at: contact@congressly.io